Most companies pay for 100% of licenses, but users typically use less than 5% of their access.
CloudERP License Trimmer reduce D365 license costs with clear data
Reduce Microsoft Dynamics 365 license costs by 20–30%
0%
Is what your team really uses
You pay for all your access in Microsoft Dynamics 365, but in reality you use less than 5%.
0%
Potential cost savings
This is the average yearly cost savings for CloudERP License Trimmer clients.
0 minutes
To make the business case
The CloudERP License Trimmer gives the user the ability to make the business cases within minutes. A game changer in speed for clients.
The problem
Why Dynamics 365 F&O licensing is so expensive
Dynamics 365 licensing isn’t based on, what users do. It’s based on, what they are allowed to do. That means:
- A single permission change can increase license cost dramatically
- Users often get more access, than they need
- Licenses stay assigned, even when usage drops
The result: You’re paying for access - not actual usage.
The impact
The hidden cost of license misalignment
For most organizations, licensing waste builds up silently over time.
Common issues:
- Dormant users still holding expensive licenses
- Over-licensed roles due to security complexity
- No visibility into real usage vs cost
This leads to:
- 20–30% unnecessary licensing spend
- Unexpected cost increases after small changes
- Risk during Microsoft license audits and enforcement
The solution
A smarter way to optimize Dynamics 365 licenses
Instead of guessing or manually reviewing roles, leading organizations are shifting to data-driven license optimization.
Secure by design
Our tools operate without disrupting your live systems, ensuring seamless integration and operation.
Data-driven insight
Some roles cost more than others. We show you which ones, and help you switch to cheaper, safer options.
Focus on savings
Our solutions deliver clear ROI, not just reports, helping organizations reduce costs by 20–30% on average.
D365 licensing expertise
With deep knowledge of Microsoft Dynamics 365 environments, we uncover hidden opportunities to streamline IT operations.
A customer story
Customer saves $80K/year on Dynamics 365 in 8 days
"We’ve already seen strong progress, and we’re not stopping there. Ongoing efforts are focused on squeezing out even more value. I’m very satisfied with the level of support, we’ve received, and the collaboration has been not only insightful, but truly invaluable."
One of our customers was paying for 100+ unnecessary Dynamics 365 licenses tied to overprivileged roles risking security and wasting budget.
License Trimmer delivered immediate, actionable insights, and the fix:
✅ Trimmed 30+ Finance roles → saved 45+ licenses
✅ Restructured vendor bank access → saved 45+ licenses
✅ Automated user profiling & batch fixes → saved 20+ hrs/week
Results in 8 days:
✅ $80K+ annual savings
✅ 16% license reduction
✅ Path to 30%+ optimization ahead
This isn’t a one-time audit. It’s a continuous optimization engine. Now, the customer is actively aligning licenses with real user behavior, strengthening security, and preparing for Microsoft negotiations. All, while building a scalable framework for ongoing savings. Real results. Real ROI. Real momentum.
License Trimmer delivered immediate, actionable insights, and the fix:
✅ Trimmed 30+ Finance roles → saved 45+ licenses
✅ Restructured vendor bank access → saved 45+ licenses
✅ Automated user profiling & batch fixes → saved 20+ hrs/week
Results in 8 days:
✅ $80K+ annual savings
✅ 16% license reduction
✅ Path to 30%+ optimization ahead
This isn’t a one-time audit. It’s a continuous optimization engine. Now, the customer is actively aligning licenses with real user behavior, strengthening security, and preparing for Microsoft negotiations. All, while building a scalable framework for ongoing savings. Real results. Real ROI. Real momentum.
Hans-Jørgen
Program Manager at CloudERP
Customer saved 55% on licenses with CloudERP License Trimmer
“CloudERP didn’t just deliver a tool. They delivered a partner. We’re now in a position to confidently negotiate licensing with Microsoft and we’re saving money every day.”
One of our customers was paying for 100+ unnecessary attach licenses tied to overprivileged user roles, risking security and wasting budget.
The License Trimmer provided the analysis and solution for the customer to trim:
1. Trim 30+ Finance roles → saved 45+ attach licenses
2. Restrict vendor bank access → saved 45+ licenses
3. Automate user profiling and batch job fixes → saved 20+ hours/week
The result:
✅ 55% cost reduction in licensing
✅ Improved security posture
✅ Ready for Microsoft negotiations
✅ Scalable framework for future savings
The License Trimmer provided the analysis and solution for the customer to trim:
1. Trim 30+ Finance roles → saved 45+ attach licenses
2. Restrict vendor bank access → saved 45+ licenses
3. Automate user profiling and batch job fixes → saved 20+ hours/week
The result:
✅ 55% cost reduction in licensing
✅ Improved security posture
✅ Ready for Microsoft negotiations
✅ Scalable framework for future savings
Hans-Jørgen
Program Manager at CloudERP
See more. Spend less.
Transform how you manage Microsoft Dynamics 365 licenses
Cut unnecessary spend without impacting work
We show you, where you're overpaying and help you remove licenses, people don’t actually use, without affecting their work.
Find the best and cheapest user licenses
We find cheaper license options, that still let people do their work, and recommend the best switch with one click.
Instant alerts when costs are about to increase
If something changes, that will increase your license bill, we alert you instantly, so you can stop the cost, before it happens.
Simple, easy to read license reports
Simple dashboards show, what you’re paying for, what you actually use, and where savings are possible. No technical knowledge needed.
Clarity you can’t get from Microsoft’s tools
Microsoft doesn’t show, which licenses you truly need — we do. You get the clarity, that Microsoft’s tools don’t provide.
Straightforward savings your CFO will trust
We turn complex license data into clear numbers: Cost today, cost after optimization, and your expected savings. Perfect for budget planning.
Get more insight
Insights shaped by experience
Here, we share our thoughts, lessons learned, and practical tips from working with Microsoft Dynamics 365 and helping businesses keep costs under control.
Explore selected articles below.
How Microsoft can change your Dynamics 365 license requirements every 6 hours
Microsoft now strictly validates licenses: you pay for all user access, not just what’s used. Over-privileged roles can trigger costly licensing surprises.
How to precisely trim your Dynamics 365 F&O Licenses
With Microsoft’s shift toward stricter validation of Dynamics 365 Finance & Operations licenses, guessing which licenses your users need is no longer sufficient.
Dynamics 365 F&O license optimization: Avoid cost overruns and user access loss
Webinar held Feb 25, 2026: Get clarity and control on Dynamics 365 Finance & Operations licensing with Mads Pulkkinen. Pay only for, what you use.
Ready to start?
Take control of your licensing costs today
See how CloudERP LicenseTrimmer analyzes real user activity, identifies unused access, and reveals instant savings opportunities all inside your own D365 environment.
Frequently asked questions
What exactly is CloudERP License Trimmer?
Think of it as your Microsoft Dynamics 365 licensing control room. It watches how every user actually behaves, compares that to Microsoft’s licensing rules, layers in your real prices (including rebates), and serves up a daily, financially accurate business case for trimming excess access.
Why should I care right now?
Because the January 15, 2026 enforcement is coming fast. Microsoft will validate licenses 15 days after your renewal date and block anyone without the right SKU. License Trimmer keeps you compliant and keeps users online, before that grace period closes.
What kind of savings are realistic?
Most teams unlock 20–30% because the average user consumes less than five percent of their granted access. License Trimmer translates that gap into euros or dollars using your reseller pricing, so savings projections match your invoice.
Is onboarding heavy?
No. The tool lives inside D365 F&O, connects just like Microsoft’s own telemetry, and adds cost visibility, historical data, and remediation guidance. Customers describe changes as “minutes per adjustment, not hours.”